This Privacy Notice provides information about personal data which are processed by a company or companies MS Europe B.V. (hereinafter MS Europe B.V. or “we”) in relation to individuals who apply to work for, or who attend a recruitment event or undertake an assessment with Shell. This includes prospective employees, interns and contractors.
For individuals who are successful in their application for employment, internship or engagement as a contractor, the Privacy Notice - MS Europe B.V. Employee, Contractor and Dependents’ available via HR-MSTSTOLLS@Shell.com.
As well as this Privacy Notice, bespoke privacy notices and supplementary privacy statements may contain further information about how MS Europe B.V. is processing your personal data. In those instances, such privacy notices will be communicated to you separately.
This Privacy Notice explains what personal data we process about you, why we are processing your personal data and for which purposes, how long we hold your personal data for, how to access and update your personal data, as well as the options you have regarding your personal data and where to go for further information
MS Europe B.V., a company registered in The Netherlands whose registered office is at Volmerlaan 5 2288 GC, Rijswijk ZH, ZUID-HOLLAND Netherlands will be responsible for processing your personal information, either solely or jointly with its affiliates within the Shell group of companies.
In the case of individual contractors, it is MS Europe B.V., which is a company within the Shell Group, that has contracted your services solely or jointly with its affiliates also within the Shell group of companies and your external contracting agency.
Except in those cases where MS Europe B.V. organizes educational events specifically designed for children, we do not intentionally collect personal data of individuals under 16 years old. If you are under 16 years old (or a different age to reflect local legal requirement as communicated on the MS Europe B.V. website in your location) please do not send us your personal data for example, your name, address and email address. If you wish to contact MS Europe B.V. in a way which requires you to submit your personal data (such as for education or innovation events) please get your parent or guardian to do so on your behalf.
We process personal information relating to individuals who apply to work for, or who attend a recruitment event and/or undertake an assessment (‘Applicants’).
This includes personal contact information, date of birth, whether you have the legal right to work in the country in which you have applied, your application for employment, your qualifications and experience, results of interviews and assessments.
For the purposes of recruitment, special categories of data (‘sensitive personal data’) including personal data regarding health data may be processed only as strictly required and as permitted or required by local law for the purposes of making adjustments to the recruitment process, for assessing eligibility for positions and fitness to work and provision of facilities in the workplace to accommodate health problems or for the establishment, exercise or defense of claims.
In addition, in order to ensure equal employment opportunities as permitted or required by local law, we may also gather additional sensitive personal data regarding Applicants, including their nationality, racial and/or ethnic origin.
We process your personal data for the following purposes:
We may also process your personal data for a secondary purpose where it is closely related, such as:
We carry out screening of all Applicants who we intend to make an offer of employment, engagement or internship (as the case may be) and prior to any offer being confirmed for the purposes of:
All applicants must answer questions which are necessary to ensure that individuals can lawfully enter into a contract with a MS Europe B.V. company if they are successful in their application. In addition, for graduate hires, we utilize an online assessment tool which scores individuals on their suitability for employment, based on automated decision making to ensure objectivity. In those cases, you will be notified of this and you will have the opportunity to have such automated decisions reviewed by or on behalf of a member of the MS Europe B.V. recruitment team. Save for graduate hires or as specifically notified to you in a bespoke privacy notice or a supplementary privacy statement during the recruitment process, no profiling or automated decision making will take place to determine suitability or eligibility for employment or engagement as a contractor.
We only process personal data of Applicants:
In those cases where processing is based on consent and subject to applicable local law which provides otherwise, you have the right to withdraw your consent at any time. This will not affect the validity of the processing prior to the withdrawal of consent.
Your personal data are exclusively processed for the purposes referred to above and will only be shared on a strict need to know basis with:
If you choose to interact with MS Europe B.V. through social media on a MS Europe B.V. administered social media page (‘MS Europe B.V. Social Media Page’) - such as Facebook, Instagram, Twitter or LinkedIn, your personal data (such as your name, your profile picture and the fact that you are interested in MS Europe B.V.) will be visible to all visitors of your personal webpage depending on your privacy settings on the relevant social media platform, and will also be visible to MS Europe B.V.. You can delete any data that you shared on these sites at any time through your relevant social media platform’s account. MS Europe B.V. does not track your activity across the different social media sites that you use. If you send a message to MS Europe B.V. via any messenger service on a social media platform, these messages are held for no longer than one month after receipt. Please contact MS Europe B.V. if you wish to make a request that you are unable to action yourself and which relates to a MS Europe B.V. Social Media Page - see the section below.
Additionally, and to the extent MS Europe B.V. is jointly responsible with a social media platform of a MS Europe B.V. Social Media Page, MS Europe B.V. will have access through the social media platform to aggregated data providing statistics and insights that help to understand the types of actions you take on MS Europe B.V. Social Media Pages. For more information on how your personal data are processed on those social media platforms, including any targeted advertising that you may receive, please refer to your privacy settings accessible through your relevant social media platform’s account.
Where your personal data have been transferred to companies within the Shell group and/or to authorized third parties located outside of your country we take organizational, contractual and legal measures to ensure that your personal data are exclusively processed for the purposes mentioned above and that adequate levels of protection have been implemented in order to safeguard your personal data. These measures include Binding Corporate Rules for transfers among the Shell group and contractual agreements (which include European Commission approved transfer mechanisms for transfers to third parties in non-adequate countries). You can find a copy of Shell Binding Corporate Rules at www.shell.com/privacy.html or by contacting privacy-office-SI@shell.com.
We have implemented technology and policies with the objective of protecting your privacy from unauthorised access and improper use and will update these measures as new technology becomes available, as appropriate.
Subject to different retention periods set out in the privacy notice in your location, we hold personal data of unsuccessful Applicants for at least 6 months but no longer than two years after the recruitment process or assessment has completed.
If you are successful in your application, the personal data gathered through the recruitment process will be retained in line with the Privacy Notice - Employees’, Dependents’ and Contractors’ Personal Data, which is available via HR-MSTSTOLLS@Shell.com and from the website in your location.
Personal data requested and provided by Applicants are required in order to fulfil legal requirements and/or which is required for entering into a contract with you (or in the case of a contractor your employer/service provider). Failure to provide us with the information requested which is limited to that required for these purposes will negatively affect your chances of being selected for any potential employment, engagement or internship.
We aim to keep our information about you as accurate as possible. You can request:
To make any of these requests, please contact HR@MSEurope.com
If you have any issues, queries or complaints regarding the processing of your personal data please contact Privacy-Office-SI@shell.com.
You may also contact the Shell Group Chief Privacy Officer at Shell International B.V. The Hague, The Netherlands - Trade Register, No. 27155369 Correspondence: PO Box 162, 2501 AN, The Hague.
If you are unsatisfied with the handling of your personal data by Shell, then you have the right to lodge a complaint to your local data protection authority (if there is one) or the Dutch Data Protection Authority whose address is Prins Clauslaan 60, 2595 AJ The Hague, The Netherlands. Please visit https://autoriteitpersoonsgegevens.nl/en for more information.
Special Notice - For any technical issue with regards to your recruitment process or in case of questions or comments regarding job opportunities at MS Europe B.V., please contact us at: HR@MSEurope.com
This Privacy Notice may be changed over time. You are advised to regularly review this Privacy Notice for possible changes. This Privacy Notice was last updated in February 2023.